The Complete Guide to Working With a Marketing Agency: Unlock Your Business Advantage
Article

The Complete Guide to Working With a Marketing Agency: Unlock Your Business Advantage

by Vintage Foster
December 13, 2024

What Are Marketing Agency Services?

Marketing agency services help organizations of all sizes and industries increase brand awareness, customer engagement, sales and market share by creating cohesive, targeted strategies, messaging and campaigns. These services are ideal for chief marketing officers, marketing directors, chief commercial officers and other business leaders who need to add or supplement a marketing function in their organization.


What Marketing Agency Service Providers Do

Marketing agency service providers offer cross-functional, specialized teams who can ideate and implement a strategic, holistic approach for your branding and digital campaigns, public relations and internal communications from start to finish. They can help you make your marketing more effective in a noisy, fragmented market. Services might include:

  • Brand strategy and development
  • Digital marketing
  • Social media management
  • Video production and web development
  • Market research
  • Analytics and reporting
  • Content creation
  • Search engine optimization (SEO)
  • Paid and earned media
  • Email campaigns
  • Graphic design

Benefits of working with a marketing agency include:

Provide broad expertise. Agencies either employ staff or use freelancers with specific experience. They build client-dedicated, cross-functional teams that bring invaluable industry knowledge and best practices from prior engagements. This expertise and outside viewpoint can help you create fresh new solutions that achieve stellar results.

Enhance ROI. With advanced technology tools like customer relationship management (CRM) software to collect and assess information, marketing agency service providers can:

  • Assess a whole campaign for opportunities and obstacles
  • Determine customer behaviors, such as patterns and preferences
  • Monitor campaign performance metrics, such as click-through and conversion rates and customer acquisition costs
  • Predict future trends with historical customer data
  • Experiment with marketing campaign elements such as A/B testing
  • Allocate marketing dollars and resources to the most effective channels

Control costs. Marketing agencies can help you control marketing costs by taking on projects that would otherwise require you to hire more employees. Handing off some or all of your marketing project management, analytics and execution also can give you and your team more time to focus on your customers and business goals. Agencies can also bundle services, so you get more value from your marketing budget.

Offer scale and agility. When your business requirements shift, a marketing agency can quickly adapt to meet your changing needs without substantially increasing the cost of their services. For example, if your customer preferences change or you’ve simplified your product offerings, an agency can help you refine your messaging and campaigns to support the new direction. They can also help you ramp up quickly if you discover an unexpected market or time-sensitive opportunity to increase revenue and market share.

Do you need a marketing agency or marketing consultant?

Consider budget and scope. Marketing agencies can be expensive. In some cases, an independent marketing consultant may be a better option. Consider what you want a marketing service provider to do and whether a marketing consultant or agency would better fit your needs. The best choice depends on factors like the size and scope of the project or campaign, the amount of time it will take and your budget.


Types of Marketing Agencies

What’s the right type of marketing agency to help you get your product to market, increase your market share, amplify your public perception and achieve your financial goals?

An all-inclusive marketing agency integrates marketing functions, combining strategy, digital marketing and public relations expertise. This holistic approach ensures all of your marketing activities work together to deliver a seamless, satisfactory customer experience. And when the team supporting your marketing is aligned on goals and strategy, you can control your costs and increase your time with customers.

However, sometimes you don’t need the full expanse of services an integrated marketing agency offers. Some agencies specialize their expertise around digital or public relations services. Here’s an overview of the different types of marketing agencies and what they do:

Integrated Agency Digital Agency PR Agency
Services Offered Covers almost every aspect of marketing services: traditional advertising, digital and PR Focuses on online and digital channels (SEO, PPC, social) Specializes in media relations, crisis management and earned media
Target Audience Broad audience, including mass consumer markets, omnichannel shoppers, targeted niche markets, local and regional audiences, B2B decision-makers, traditional media consumers, influencers, bloggers, thought leaders, industry and trade audiences, internal stakeholders, investors, shareholders and event/experiential audiences Digital-savvy, online-focused audience such as online shoppers, social media users, search engine users, mobile users, local consumers, B2B decision-makers and content creators Journalists, media outlets, podcasts, influencers, thought leaders, investors and shareholders, analysts and government or regulatory bodies
Communication Channels TV, radio, print, social, digital, PR Social media, websites, online ads, email marketing Media publications, news outlets, press releases, event appearances, radio/podcasts/TV interviews
Key Metrics ROI, brand visibility, cross-platform reach Web traffic, conversion rates, social media engagement
Media coverage, brand reputation, crisis management
Advantages Holistic approach, connection across all platforms
Expertise in digital tools, access to advanced technology and analytics, data-driven marketing Focus on reputation management, earned media, and often internal audiences
Cost Typically the highest due to wide range of services
Medium cost, based on campaigns
Variable, depends on media coverage and reputation needs
Best For Brands seeking a full-service, mostly outsourced marketing function
Companies with strong digital presence needs, such as e-commerce, retail or B2C brands
Businesses or institutions with significant public visibility or brand image

What It’s Like to Work With a Marketing Agency

If your internal teams are used to back-to-back meetings and white-knuckling through marketing projects they aren’t experts in, a marketing agency can help reduce the overwhelm. They can transform your team’s day-to-day work, freeing them up to focus on overarching business goals and priorities.

Before you bring on a provider, it’s essential to map out the structure and responsibilities for each team in the client-agency relationship. You’ll want to maintain control of final decision-making and determine the most high-value tasks to hand off to the agency. Here’s a quick overview of what you and the agency do to make the most of this relationship.

What you (the client) do

It’s easy to get stuck in the thinking that the marketing agency will take on most of the marketing workload. While it’s true that they will do much of the heavy lifting on campaign planning, execution and measurement, the agency needs feedback, direction and access to your team to make the most of your brand and strategies. Some responsibilities you can expect to own as the client are:

  • Goal setting. You want to align on both marketing and business objectives and focus on what you’re trying to accomplish. Setting goals also helps all parties stay motivated and measure progress along the way. The client typically lays out their goals, and the agency use the goals to build a strategy that aligns with the company’s vision.
  • Brand guidelines and background. The client usually provides details about the company’s brand identity, target audience, products or services, company values and historical marketing efforts. These brand guidelines help you and the agency maintain consistency.
  • Feedback and approvals. You review and approval all strategies, campaigns and content and provide feedback to ensure the assets align with your business vision and objectives.
  • Allocating budgets and resources. You establish the budget for marketing activities, which influences the agency’s scope and scale for campaigns.
  • Internal coordination and communication. You provide a relationship manager who will serve as the conduit between the agency and your internal teams and stakeholders so the agency can keep projects moving. Your team may also provide resources like data and insights to support campaign planning and execution.
  • Performance evaluation. You’ll need to establish milestones to monitor the agency’s progress toward your end goal. These milestones will help you and your team identify problems and change course, if necessary.

What the marketing agency does

The agency typically takes the lead on the actual marketing strategy and campaign efforts. Expect them to handle:

  • Strategy development. The agency will look at your goals and audience and create marketing strategies for reaching your audience and targets. They will also factor in obstacles and devise plans to work around these challenges.
  • Creative services. An agency team will produce creative content that supports your strategies and works together to present a cohesive message across graphics, video, copywriting, emails, ads, websites, social media and other channels.
  • Market research. Agencies conduct research to help you understand market trends, consumer behavior and competitive landscapes so they can tailor your strategies for better results.
  • Campaign execution. Agency operations teams typically manage and execute marketing campaign logistics across various channels, such as digital, social media, print and more.
  • Performance analysis. The agency will track and analyze campaign performance and use the data they gather to optimize strategies and improve results.
  • Consultation and advice. Agency account managers and creative directors will present insights and guide you through decision-making so you can make smart choices and realize better results from your marketing efforts.
  • Brand management. Agencies help you maintain and enhance your brand image and reputation through consistent messaging, quality content creation, sentiment monitoring and market positioning. They can also extend your customer experience by building channels for customer feedback.

How Marketing Agencies Price Their Services

Agencies offer various pricing models, such as hourly rates, project-based fees or retainer agreements. The costs can vary depending on the agency’s expertise, the complexity of the project and the depth of services they provide.

One thing to consider when evaluating pricing is that not all agencies provide the full spectrum of marketing and communications resources in-house. Know where your dollars go because some agencies outsource work like digital marketing or production to freelancers or consultants. They typically add 30% when they pass these outsourcing costs on to you. Look for a marketing agency that not only has specialized services in-house but is transparent about its resources and expenses.


Best Practices for Working With a Marketing Agency

You want to get the most out of your relationship with agency service providers. From our experience working with hundreds of clients who were stuck in one-off marketing ruts, had campaigns in disarray or needed to improve marketing measurement and ROI, we’ve developed some best practices for working with a marketing agency.

  1. Define the scope of work. It’s easy to get excited about the work you’ll do with an agency, but taking the time to craft a well-defined scope of work will help you maintain control over costs and effectively measure results. Define detailed deliverables, quality standards, timelines and key milestones and outline roles and responsibilities to maintain accountability. Don’t forget to discuss how the agency will handle budget constraints, scope adjustments and risk management.
  2. Assign a relationship manager. It’s important to have a dedicated relationship manager on your team to coordinate all communications with the agency, answer their requests and serve as chief problem solver when challenges arise. This is critical to keeping your projects on time and within budget.
  3. Onboard your agency. After you’ve hired an agency, schedule an onboarding meeting so everyone is clear about goals, responsibilities and expectations. Among the topics to address:
    • What are the objectives of the campaign?
    • What’s the scope and timing of the project?
    • How will an unexpected business change be handled? Will it require a new project scope or budget reevaluation?
    • How will campaigns be managed?
    • Who’s going to be the main contact on either side (i.e., account manager for the agency, relationship manager for the client)?
    • Who will participate in larger strategy discussions?
  4. Hold regular check-ins. Once you’ve hired an agency, establish regular check-ins to measure progress toward your goals and discuss any issues. Is your campaign set up for success? Are tracking parameters in place to measure the results? Do you have the right talent to execute the campaign? If you’re veering off course, these regular check-ins can help right the ship.

Need a Holistic Approach to Drive Marketing Results?

Your competition is fierce, and the right marketing agency services can help your business capture market share and generate sustainable growth. Find out how our omnichannel marketing agency services can deliver you winning marketing strategies and measurable results.

Solve Your Marketing Challenges

AMF is ready to be your hands-on solution. We’ll analyze your needs and market realities — and execute everything from one task to a complete integrated campaign. Let’s connect and make your marketing and communications happen.

Author
Vintage Foster - Partner, Consulting - San Ramon CA | Armanino, AMF Media Group
CEO, AMF Media Group
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